Writing a Resignation Letter in the UK

A resignation letter is a formal document to inform your employer of your decision to leave the company. Here’s how to write one with care and professionalism in the UK.

Components of a Resignation Letter

  1. Header: Include your contact information and the date at the top of the letter.
  2. Salutation: Address the letter to your manager or HR department, e.g., “Dear [Manager’s Name].”
  3. Resignation Declaration: Begin the body of the letter by stating your intention to resign.
  4. Notice Period: Specify your intended last day of work, complying with the contractual notice period.
  5. Reason for Leaving (optional): You may choose to include a brief reason for your departure.
  6. Appreciation: Thank your employer for the opportunities and experience gained.
  7. Transition Offer: Express willingness to facilitate a smooth handover of responsibilities.
  8. Closing: End with a courteous closing, e.g., “Yours sincerely,” followed by your signature and printed name.

After Submission

  • Record Keeping: Retain a copy of your resignation letter for personal records.
  • Exit Interview: You may be invited to an exit interview to discuss your experience at the company.
  • Remaining Benefits: Inquire about the status of any benefits or pension contributions.
  • Reference: Request a reference letter for future employment opportunities.
  • Employment Rights: Understand your rights upon resigning, including any post-employment restrictions.
  • Confidentiality: Maintain confidentiality and avoid disclosing sensitive information in your letter.

For more detailed advice, templates, and legal considerations, the UK Government’s website and ACAS are authoritative resources. For legal advice tailored to your situation, consider consulting with an employment solicitor.

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